Privacy Policy for Polaire

Introduction

At Polaire, we are committed to protecting the privacy and personal data of our users. This privacy policy explains how we collect, use, store, and protect your personal information in accordance with Quebec's Law 25 (Act to modernize legislative provisions as regards the protection of personal information).

Data Protection Officer

For any questions regarding this policy or your personal data, you can contact our data protection officer at: privacy@polaire.quebec.

Information We Collect

We only collect the following personal information:

• Email addresses voluntarily provided when signing up for our newsletter
• Language preferences (fr/en)
• Registration date
• Standard connection information (IP address, browser type) when you visit our site

Purposes of Collection

We collect this information for the following purposes:

• To send you our newsletter and updates on Polaire's development
• To inform you about our first proofs of concept in the field
• To maintain the security of our site and services

Legal Basis for Processing

We process your personal data based on your explicit consent, which you grant by checking the corresponding box when signing up for our newsletter.

Retention Period

We retain your personal data for as long as necessary to fulfill the purposes for which it was collected, or until you withdraw your consent. Specifically:

• Email addresses are kept as long as you remain subscribed to our newsletter
• After unsubscribing, we retain your information for a period of 30 days before permanent deletion

Data Sharing

We do not sell your personal data. We may share certain information with:

• Our service providers (hosting, email delivery) who are required to respect the confidentiality of your data
• If required by law or to protect our legal rights

Data Transfers

Our servers are located in Canada. However, some of our service providers may be located elsewhere. In such cases, we ensure that adequate protection measures are in place to protect your data in accordance with Quebec laws.

Your Rights

In accordance with Quebec's Law 25, you have the following rights:

• Right to access your personal data
• Right to rectify inaccurate data
• Right to withdraw consent and right to erasure
• Right to file a complaint with the Commission d'accès à l'information du Québec

To exercise these rights, please contact us at privacy@polaire.quebec.

How to Unsubscribe

You can withdraw your consent and unsubscribe from our newsletter at any time:

• By clicking on the unsubscribe link present in every email we send
• By contacting us directly at privacy@polaire.quebec

Data Security

We implement appropriate technical and organizational security measures to protect your personal data against loss, unauthorized access, disclosure, alteration, or destruction.

Changes to the Privacy Policy

We may modify this privacy policy from time to time. The most recent version will always be available on our website with the date of the last update. Significant changes will be notified by email.

Consent

By signing up for our newsletter, you consent to the collection and processing of your personal data as described in this privacy policy.